Senior Personal Assistant, Zalo
Full-time
The Personal Assistant (PA) provides comprehensive day-to-day support to the Executive across business coordination, administration, well-being, expenses, travel, and daily arrangements. The PA ensures professional and administrative matters are handled efficiently, accurately, and confidentially, allowing the Executive to focus on key business priorities. The position requires a highly organized, proactive, and service-minded individual who can manage multiple priorities and coordinate effectively with internal and external stakeholders
🤖 What you will do
Executive Well-being & Daily Support
- Coordinate office/workspace readiness and working facilities;
- Arrange daily meals, refreshments, transportation, and routine requirements;
- Coordinate medical appointments, health check-ups, insurance-related matters, and other well-being needs;
- Purchase and arrange necessary personal or working items upon request;
- Proactively handle day-to-day matters affecting the Executive’s schedule and working experience;
Business Expense & Administrative Management
- Collect and maintain invoices, receipts, and supporting documents;
- Coordinate vendor payments and recurring expenses;
- Prepare and submit payment requests and expense documentation;
- Track business card expenses and other assigned costs;
- Coordinate with Finance, Accounting, vendors, and relevant teams to ensure accurate and timely payments;
Business & Executive Support
- Coordinate meetings with internal teams, management, partners, and external stakeholders;
- Manage schedules and work closely with relevant Secretariat/Executive teams;
- Prepare meeting materials, documents, and logistics;
- Take meeting notes and follow up on decisions, action items, and deadlines when required;
- Coordinate business trips, including flights, accommodation, visa, insurance, transportation, and itineraries;
- Support preparation and submission of forms, evaluations, registrations, and administrative documentation;
- Coordinate internal/external activities and ad-hoc assignments requested by the Executive.
👾 What you will need
- Bachelor’s degree in Business Administration, Management, Hospitality, Communications, or related disciplines;
- Minimum 2–3 years of experience as Personal Assistant, Executive Assistant, Executive Secretary, Business Coordinator, or similar role;
- Strong planning, coordination, multitasking, and follow-up skills;
- Excellent attention to detail;
- Good communication and stakeholder-management skills;
- Good English communication skills;
- Proficient in Microsoft Office / Google Workspace and common productivity tools;
- Comfortable coordinating travel, bookings, vendors, payments, and administrative procedures;
- Able to adapt quickly to changing priorities and urgent requests;
- High level of integrity, discretion, and confidentiality.
