Dept Head & Manager's Assistant

• Provide administrative support to Department Heads and Managers, including both business-related and personal tasks;
• Coordinate meeting schedules, book meeting rooms, and prepare necessary meeting arrangements;
• Provide logistics support for company events, activities, etc., as required;

Department's Admin

• Manage employee seating arrangements and workspace allocation within the department;
• Organize and support department activities, including team building and team bonding events;
• Coordinate business travel arrangements, including flight bookings, hotel reservations, transportation, and travel logistics;
• Process purchasing requests and payment documentation for office equipment, supplies, facilities, and project-related expenses;
• Ensure the proper operation, cleanliness, and maintenance of departmental workspaces;
• Manage company assets, including inventory tracking, issuance, transfer, and asset recovery;
• Support projects by coordinating contracts, documentation, and payment processes;

Others

• Oversee the operation and maintenance of shared office facilities, working closely with relevant internal teams and external vendors;
• Plan and coordinate office maintenance, repairs, procurement of office equipment, furniture, and office supplies;
• Manage office operating budgets and monitor expenses on a monthly, quarterly, and annual basis;
• Prepare periodic reports on office operating expenses and budget utilization;
• Organize and coordinate internal events and employee engagement activities to foster a positive workplace culture.